OkayPass replaces email chains, paper forms, and missed receipts with a single auditable workflow — from request to reimbursement.
Designed around the way government travel actually works — department approvals, per diem rules, and the documentation your finance office needs.
Destination, dates, estimated costs, and required pre-travel documents — all in one form. GSA per diem rates fill in automatically.
Department coordinators review and approve or return requests with notes. No email needed — notifications go out automatically.
After travel, the employee enters actual expenses and uploads receipts. The system flags anything outside policy for review.
Finance reviews the complete packet — request, approvals, actuals, receipts — and finalizes for reimbursement. Full PDF export included.
Purpose-built for municipal government — not adapted from a corporate expense tool.
Enter the destination city and current federal per diem rates populate automatically. No more spreadsheets, no more out-of-date tables.
Travel users, department coordinators, and finance staff each see exactly what they need. Approvals are logged with timestamps and cannot be altered.
Download a complete PDF packet — authorization, approvals, actuals, and receipts — ready for your records management system or audit response.
Police, Parks, Finance, Administration — each department manages its own travel while city-level admins and finance staff maintain full visibility.
Every action is timestamped and stored. When a council member or auditor asks who approved a trip and when, you have the answer in seconds.
Required documents, department structure, and branding are all configurable. OkayPass adapts to your policy — not the other way around.
We were managing travel requests through email and printed forms. OkayPass gave us a single place where everyone — from the employee to finance — can see exactly where a request stands.
We'll walk through the full workflow with your agency's actual use case — departments, document requirements, approval chain. No slide deck, no sales pitch, just the product.
Implementation typically takes less than a week. Your staff can be submitting and approving travel in days, not months.